Education News

7 Google Calendar Tips for Teachers 

7 Google Calendar Tips for Teachers 
Written by Mamie M. Arndt


How do you hold track of weekly brainstorming classes, monthly conferences, or a person-time functions you really don’t want to pass up? Having a technique for arranging situations and shortcuts to make it quick to manage is vital for retaining my mind at ease through specially occupied months. In this rapid listing of Google Calendar ideas, you will discover a selection of procedures I use day-to-day to make the most of this calendar space.

Google Calendar -  Infographic

Standard visitors of the weblog know how a great deal I really like to conserve time with quick recommendations. You may well try to remember this podcast episode on maintaining EdTech basic this 12 months or this a person I wrote for Edutopia, in which I share a handful of time-conserving suggestions. Today’s website put up is designed to enable you make the most of Google Calendar this college calendar year. I have Google Calendar teacher tips that you can use to preserve time as you use your calendar this calendar year.

Google Calendar Suggestions

If you’re pondering to on your own, “Monica, I do not use Google Calendar we use [insert your calendar tool],” really don’t get worried, you are in luck. My calendar instructor recommendations certainly concentration on Google Calendar, but you will discover that numerous of these techniques or functions can be uncovered in other well-known calendar instruments. For illustration, if you are applying MS Outlook as your calendar platform, or Calendar on an Apple product, you can colour code occasions, personalize reminders, and use some of the other strategies you’ll uncover down below.

Access your calendar in Gmail

If you’re a Gmail user, you in all probability use Google Calendar, far too. In its place of switching concerning home windows, you can entry Google Calendar in the same view. How does this work? When you open your Gmail inbox, you need to see a couple of icons in the upper proper-hand corner of the display screen. When you click on the calendar icon, it will open up the calendar in a scaled-down check out to show you activities for that day.

Speedily create a new celebration

If you’re presently logged into your Google account on your net browser, then typing in will automatically established you up for building a new celebration on your default calendar. As you can see in the screenshot down below, when I kind in it turns into this look at and asks me to place in the information for the new event. 

Google Calendar tips

Variety the time

If you’re in a hurry and want to add anything to your calendar that you might return to later, add the time to the occasion title. For illustration, when you create a new celebration, in its place of typing in “Meeting with Monica” and then switching the time to 2 PM, consider this:

  • Open up your calendar and click on on the working day you want the celebration to get put
  • Then variety in “2 PM Assembly with Monica”
  • Google Calendar will automatically set the party at the right time

Look for your calendar

Inside Google Calendar, you have obtain to a lookup bar. With options for a uncomplicated and innovative lookup, you can rapidly kind in a key phrase or slim down your look for a small even more. As you can see in my illustration, a brief research for “Webinar” provides up results from equally past and future situations. But if I want to be more precise, I can transform the day range and a couple other choices in an advanced research.

Color code

On an episode of the podcast before this 12 months, I shared suggestions for cleaning up your digital areas. 1 of my beloved digital organization tactics is to color code gatherings. I counsel owning four or 5 groups, each individual with its own coloration. Listed here are a number of illustrations:

  • Conferences with households
  • Office or group meetings
  • Community events
  • Just one-on-one particular conferences with students
  • Professional enhancement or webinars

Use Shortcuts

Before this yr, I spoke to Cassidy Puckett about her new guide Redefining Geek. Just one of the skills she mentioned is so important for teens is to navigate electronic spaces competently – which contains conserving time with shortcuts. In our individual exercise, keyboard shortcuts can absolutely arrive in handy. And we can also model these procedures for college students as we navigate electronic spaces.

This checklist of shortcuts will come straight from the Google Calendar Help Center. I adore how tapping the numbers 2 and 3 on my keyboard switches from week to thirty day period see. There are loads to incorporate to your workflow, but this one is definitely a video game-changer for me!

Google Calendar tips 3

Extend and Drag

To swiftly shift an event from one particular day to the following, you can drag and fall it to a distinct day or time. This works very well in equally monthly and weekly sights, where you can get an celebration and drag it to a new location. Working with a rapid shift tactic like this one particular keeps all of the particulars tied to the primary occasion. Alternatively of deleting and building anything new, it will shift the notes and attendees along with it.

To improve the length of an occasion, you can extend it out or (or make it shorter) by grabbing the get started or stop of the occasion on your calendar and dragging it, so there is a new begin or conclusion time. The capability to move an event from a person time to yet another, and to modify its size, avoids opening up the invite and just building a adjust rapidly.

I love fast strategies that save time, support me function additional efficiently, and present an possibility to model navigational approaches for learners. You can discover extra swift strategies, like how to make the most of YouTube or how to clear up your Google Drive, on the free of charge stuff website page of my web-site. Do you have a favored calendar tip? Share it on social media (Twitter, Instagram, Fb) and tag me @ClassTechTips.


Supply link

About the author

Mamie M. Arndt